6.2.1 The
following persons may attend and participate in WG meetings, provided, however,
that only the Principal Members described in (1) below shall be deemed members
of such Working Group:
(1) WG Members,
who shall be representatives of any Principal-Member companies that are
capable of contributing to the technical discussions at the WG;
(2) Associate-Members and any other companies or individuals invited by
the TVG Chair Company at the request of the Chair-companies of WGs or
of the Steering Committee;
(3) One-time visitors invited by the WG Chair Company from time to time;
and
(4) Any ex-chairman(s) of a WG who served for any term of the WG as the
chairman with respect to meetings of the WG held after expiration of the
term as an adviser, but only if such ex-chairman's company or organization
is a principal member of the DVD Forum at the time of such WG meetings.
If such ex-chairman attends any WG meetings, he or she shall have the
same rights and obligations as other WG members, except that the ex-chairman
shall not have a voting right.
6.2.2 Principal-Members
that are capable of contributing to the technical discussions at WGs are
entitled to send one or more employees as representatives to any WG meeting.
6.2.3 Voting
on any matter shall be by the majority of all the WG members present at
the meeting. Each Principal-Member has only one vote. In the event that
more than one (1) person participates in a WG from the same Principal-Member,
such Principal-Member shall have only one vote for all the participants
from such Member.
6.2.4 Only
WG Members as provided in Article 6.2.1(1) above shall have the right to
vote in the WG.
6.2.5 It is
recommended that in the course of ordinary work, WGs should not use voting
unless it is not practicable to make progress without voting.
6.2.6 The
provisional Chair Company and Vice-Chair Company(ies) nominated by the TVG
for such WG shall act for an initial period which shall be not less than
six (6) months from the date of the first WG meeting and which shall include
at least the first three (3) meetings.
6.2.7 At the
first meeting of a WG which takes place after the end of the initial period,
the Principal-Members that are members of such WG shall elect a member of
such WG to serve as a Chair Company, which elected member shall be approved
by the Steering Committee.
6.2.8 The
Chair Company of such WG, shall hold office for a term of two (2) years,
at which point such Chair Company shall be eligible for re-election. The
Chair Company shall nominate at least one Vice-Chair Company.
6.2.9 Meetings
of WGs shall be convened by the Chair Company of the WG, according to these
Amended and Restated DVD-TVG and WG Rules. The Vice-Chair Company(ies) shall
assist the Chair Company with such meetings and shall act as a secretary
if necessary.
6.2.10 The
Chair Company of any WG shall designate a chairman of such WG, which chairman
shall preside over all WG meetings. The Chair Company of any WG may appoint
a Secretary of such WG if necessary.
6.2.11 The
Chair Company of any WG shall notify members of such WG in writing of any
meetings of such WG at least four (4) weeks before such meeting.
6.2.12 The
Chair Company of any WG shall prepare the agenda for such WG meetings, which
the Chair Company shall circulate to all members of the WG at least two
(2) weeks before each meeting if possible. Such agenda may be modified as
necessary at the opening of such meeting and must be approved by the members
present at such WG meeting.
6.2.13 The
Chair Company of any WG shall be responsible for the preparation of minutes
of the WG meetings.
6.2.14 The
minutes of any WG meetings shall be distributed by the WG Chair Company
within three (3) weeks after the meeting to all members of the WG, the Chair-companies
of all WGs, all the members of the TVG, and the Secretary Office of the
DVD Forum as provided in the DVD Forum Charter.
6.2.15 The
first item on the agenda of each WG meeting shall be the amendment, if necessary,
and approval of the minutes of the preceding meeting of the WG. The minutes,
after approval, shall constitute the official record of the meeting of the
WG. The official record should be disclosed in the DVD Forum Web site to
the WG members. General information necessary for Forum members included
in the minutes should be also disclosed in the DVD Forum Web site.
6.2.16 Any
suggestions for the amendment of WGs rules shall be addressed to the TVG
Chair Company for discussion between the WG Chair Company and the TVG.
6.2.17 The
Chair Company of a WG is responsible for the preparation of a semi-annual
report for each WG. The Chair Company shall be assisted by the Vice-Chair
Company(ies) and an officer(s) of the Secretary Office in this task and
the report will be submitted to the Steering Committee. The report shall
contain a description of the results achieved to date and an outline of
the work to be carried out during the next year.
6.2.18 The
semi-annual reports shall be circulated to all members of the WG for approval.
6.2.19 The
work of all WGs shall be discussed at least twice a year at a TVG meeting
where the semi-annual report will be presented. The semi-annual reports
will be provided to all Principal-Members and Associate-Members.
6.2.20 First
priority in discussion at the meetings of the WGs shall be given to items
specified on the agenda for such WG meeting.
6.2.21 Under
no circumstances shall any technical proposal be decided upon at a WG meeting
unless it has been circulated to all WG members at least one (1) week before
the meeting.
6.2.22 In
the interest of economy and efficiency, meeting places shall be determined
by WG for each WG meeting.
6.3.1 A WG
may form a Task Group (TG) as a Working Group of such Working Group for
the accomplishment of specific tasks within the scope of the WG. The structure
of any such TG is subject to TVG approval.
6.3.2 At least
two members of the WG shall agree to take an active part in the work of
a TG.
6.3.3 Rules
for operation of the TG shall be included in the minutes of the meeting
of the WG under which the TG has been formed.
6.3.4 TGs
shall report to the applicable WG on their activities; these reports shall
appear in the minutes of the WG.
6.3.5 The
WG forming the TG shall appoint a Chair Company of such TG, which Chair
Company shall be subject to approval by the TVG and eligible for re-election.
6.3.6 In the
interest of economy and efficiency, meetings places shall be determined
by the TGs for each TG meeting.
